Finance and Administration Officer Job In Nairobi, Kenya

Are you an organized, detail-oriented professional with a passion for numbers and administration? Do you thrive in dynamic environments where adaptability, teamwork, and innovation are valued? Arrow Facilities Management Limited is looking for a Finance and Administration Officer to join our vibrant team!

Key Responsibilities

• Preparation of Monthly Financial Reports: Prepare and present monthly financial reports to track organizational financial health.
• Monthly Project Performance Analysis: Conduct monthly project performance analysis to evaluate financial efficiency and project progress.
• Customer and Vendor Account Reconciliations: Ensure accurate reconciliation of accounts and prompt resolution of discrepancies.
• Bookkeeping and Filing: Maintain proper filing systems and accurate bookkeeping records to support financial accountability.
• Budget, Financial Reporting, and Contract Administration: Manage budgets, prepare financial reports, and oversee contract administration to ensure smooth operations.
• Petty Cash Management: Manage petty cash systems, maintain accurate transaction records, and prepare reconciliations for accountability.
• Payroll Management: Oversee and ensure the timely and accurate payroll processing while adhering to relevant regulations.
• Human Resource Compliance: Handle HR functions and ensure compliance with finance and HR laws, policies, and procedures.
• Office Administration: Ensure efficient office management by organizing documentation, maintaining records, and supporting administrative processes.
• Procurement: Oversee procurement processes, including supplier evaluations, sourcing, and ensuring policy compliance to achieve value for money.
• Debt Collection: Coordinate debt collection efforts to recover outstanding balances while maintaining positive client relationships.
• Project Costing: Support project teams by preparing and analyzing project costs to ensure financial efficiency and accuracy.
• Sales Proposal Writing: Collaborate with the sales team to develop compelling sales proposals that align with client needs and organizational goals.

Qualifications and Skills

• CPA Part II – Section 4 completed. This is a mandatory requirement.
• This is an entry-level position. Prior relevant experience in finance, accounting, or administration is an added advantage but is not mandatory.
• Advanced Excel skills and confidence working with IT systems, including databases.
• Think creatively and propose innovative solutions to organizational challenges.
• Demonstrated financial acumen and understanding of budgeting, finance, and contract administration.
• Strong problem-solving and decision-making skills.
• Ability to manage competing priorities and adapt to changing needs.
• High attention to detail and ability to learn and apply organizational procedures.
• Excellent written and oral communication skills in both English and Swahili.
• A positive team-oriented attitude, willingness to learn, and commitment to personal development, including leveraging AI tools to improve efficiency.
• Organized, punctual, and able to work with minimal supervision.

Why Join Us?
Arrow Facilities Management Limited offers an engaging work environment where professionalism, innovation, and environmental stewardship thrive. Our offices at Emmak Court along Parklands Road provide an accessible and welcoming workplace.

Next Step
If you meet the above qualifications and are excited to grow with us, submit your CV, KCSE certificate, evidence of completion of CPA Part II – Section 4, and a brief cover letter explaining why you are suitable for the role

The deadline for application is on the 15th September 2026.
We are an equal opportunity employer and look forward to welcoming a dynamic new team member!